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Executive Assistant

Job ID: 2115379
Location: CHANTILLY, VA, United States
Date Posted: Oct 13, 2021
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: None
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No
Benefits: Click here

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Job Description

Description

SAIC is looking for a sharp, organized Executive Assistant with superior time management skills.  As the Executive Assistant to the Vice President of the National Intelligence Community (NIC), you will provide day-to-day support to a dynamic leadership team assisting with meeting preparation and note taking, calendar management, booking travel and submitting expense reports, coordinating luncheons and events, and performing other standard administrative duties that help the NIC remain organized as a whole. 

The candidate will support the leadership team in developing and compiling agendas, materials, and presentations for meetings, as well as assisting in the preparation and analysis of various metrics for review.

Standard Duties and Responsibilities include:

  • Calendar management for the Vice President of the National Intelligence Community Business Unit.
  • Action Items (AIs) and note taking during meetings. Distributing AIs and following up to ensure completion.
  • Reserving conference rooms and coordinating meeting invitations with parties both internal and external to SAIC.  This process will utilize in-person, virtual (Zoom, Teams, etc), or a hybrid setting.
  • Purchasing and receiving items in support of day-to-day functional tasks for the Business Unit such as office supplies, catering for business-related gatherings, payment for Leadership Event registration or event space reservation, gifts and gift cards in recognition of employee performance or anniversaries, and the occasional purchase of larger assets through the appropriate SAIC Accounting and Procurement channels.
  • Coordinating with Program and Capture Management Teams on review schedules for program and opportunity status updates to NIC and Sector Leadership.
  • Ownership and maintenance of email distribution groups
  • Maintaining situational awareness with regard to current SAIC and Federal guidelines (relating to: restrictions on gatherings, Program Review briefings, and information disclosure related to CUI, PPI, FOUO) to ensure that BU actions and information sharing are compliant.
  • Coordinating Employee outreach through facilitation of Communities of Interest Groups and recurring Business Unit Newsletters or subsequent communications.
  • Supporting and coordinating NIC facilities moves.
  • Ordering, shipping, and receiving of supplies in support of functional requirements for the BU.
  • Other duties as assigned.

 

Qualifications

Qualifications

  • Bachelor of Arts or Sciences degree from an accredited institution or at least 5 years work experience as an Executive Assistant
  • Exceptional writing and communication skills
  • Demonstrated proficiency with MS Office products (MS Word, PowerPoint, Excel, Outlook)
  • Ability to professionally handle and manage sensitive material with discretion
  • Can do attitude and willingness to assist where needed


COVID Policy: Prospective and/or new employees will be required to adhere with SAIC's vaccination policy. All SAIC employees must be fully vaccinated and they must submit proof of vaccination on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement at Contact Us and must have an approved exemption prior to the start of their employment. Customer site vaccination requirements, if more strict, will take precedence over SAIC's vaccination policy.

 




Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence, and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions that are critical to achieving our customers' missions.

We are more than 26,500 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a respectful work culture based on diversity, equity, and inclusion that values all contributors. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.1 billion. For more information, visit saic.com.

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