Administrative Assistant

Job Description

Description

SAIC is seeking an administrative specialist to provide support to offices within the Office of the Under Secretary of Defense.  A successful candidate will apply their administrative skills in a fast pace environment to deliver high quality products and ensure continuous workflow. Administrative specialists’ duties and responsibilities include providing administrative support to Principals, Directors and employees to ensure efficient operation of the office.

 

Duties include:
 

• Management of calendars and office schedules for senior level principals 

• Provide travel support using the DoD DTS system. Coordinate travel requirements: local, CONUS and OCONUS destinations. Complete required pre-travel clearance and approvals in a timely manner. Ensure passports are current and VISAs are requested and received prior to departure.

• Sort and direct unclassified, confidential and classified correspondence ensuring proper handling and delivery.

• Assign and manage unclassified and classified correspondence taskers using DoD CATMS system.

• Manage office resources: computer equipment, printers, copier, paper, supplies.

• Develop, implement and maintain office filing system of both physical and electronic files in accordance with office needs and AI-15.

• Monitor office security; maintain alignment of office procedure with Component Security guidelines for the office, all documents and correspondence, personnel, physical and visitors in the office space.

• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.  Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.

Qualifications

• High school and 7 years or more related experience.

• At least 5 years of direct administrative support experience of which two year must be supporting high-level military or civilian officials.

• Strong oral and written communication skills, organized, multi-functional and task oriented.

• Ability to use DoD travel, correspondence, workflow and other administrative tools.

• Proficient in the Microsoft Office suite. 

• DOD TS/SCI clearance required 

• At least two years of experience with the office of the Under Secretary of Defense, or equivalent office. 

COVID Policy: Prospective and/or new employees are required to adhere with SAIC's vaccination policy. All SAIC employees must be fully vaccinated and they must submit proof of vaccination on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement at Contact Us and must have an approved exemption prior to the start of their employment. Where work is performed strictly at a customer site, customer site vaccination requirements preempt SAIC's vaccination policy.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence, and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions that are critical to achieving our customers' missions.

We are more than 26,500 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a respectful work culture based on diversity, equity, and inclusion that values all contributors. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.1 billion. For more information, visit saic.com.