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Executive Administrative Assistant

Job ID: 211767
Location: ARLINGTON, VA, United States
Date Posted: Mar 5, 2021
Category: Administration
Subcategory: Admin Services
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: Secret
Clearance Level Must Be Able to Obtain: Top Secret
Potential for Remote Work: No
Benefits: Click here

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Job Description

Description

SAIC is seeking an Executive Administrative Assistant in Arlington, VA.

The Administrative Assistant will provide executive assistance to the Irregular Warfare Technical Support Directorate (IWTSD). The individual will provide a wide variety of general administrative, secretarial/clerical, and office functions in support of subgroup personnel and senior staff. Additionally, the Administrative Assistant will serve as a subject matter expert on Joint Travel Regulations (JTR), country clearances, and the management of travel for program managers and senior staff in the IWTSD. In this capacity, the Administrative Assistant will serve as an asset for the entire organization regarding the full range of travel related activities for both domestic and international travel. Administrative support tasks will encompass a full range of moderate to complex clerical and secretarial assignments that involve use of judgment and discretion. This position will be working for a Department of Defense organization that identifies and develops capabilities for DoD to conduct Irregular Warfare against all adversaries and delivers those capabilities to DoD components and interagency partners through rapid research and development, advanced studies and technical innovation.

Assignments include, but are not limited to, the following:

  • Coordinating and preparing travel arrangements and reimbursements in the Defense Travel System (DTS).
  • Monitoring changes to JTR policies and disseminating those changes to appropriate personnel.
  • Maintaining schedules, appointments, meetings, and calendars in Microsoft Outlook for assigned staff.
  • Managing front desk operations i.e., answering multiple phone lines; greeting visitors; performing check-in and checkout procedures, etc.
  • Preparing and composing correspondence, reports, etc.
  • Proofreading and editing internal and external communication and correspondence for assigned staff.
  • Organizing, coordinating, and assisting with conferences, meetings, seminars, and other events.
  • Maintaining, gathering, and analyzing data for various purposes.

Qualifications

 

  • 5 years of administrative experience performing administrative and office support for multiple persons.
  • 5 years of continuous and recent experience using the DTS - creating and conducting audit level reviews of travel authorizations and expense reports with authoritative knowledge of current Joint Travel Regulation (JTR) policies.
  • Demonstrated ability to promptly communicate changes to the JTR that will impact CTTSO travel to ensure all travel is within regulation and would pass an audit.
  • Expert on current country clearance processes and policies for official foreign travel.
  • Active DOD Secret clearance, with ability to obtain a Top Secret clearance
  • Bachelors and six (6) years or more of related experience; Masters and four (4) years or more experience; PhD and 0 years related experience.
  • Proficient in the Microsoft Office suite.

 




Overview

SAIC is a premier technology integrator solving our nation's modernization and readiness challenges. Our offerings across defense, space, civilian, and intelligence markets include high-end solutions in engineering, IT, and mission outcomes. We integrate the best components from our portfolio with our partner's ecosystem to deliver innovative and effective solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, VA, SAIC has annual revenues of nearly $7.1 billion. For information, visit saic.com or Working at SAIC for benefits details. SAIC is an Equal Opportunity Employer empowering people no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. We strive to create a diverse, inclusive and respectful work culture that values all.

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