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Administrative Assistant II

Job ID: 2019743
Location: CHANTILLY, VA, United States
Date Posted: Jan 6, 2021
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: TS/SCI with Poly
Potential for Remote Work: No
Benefits: Click here

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Job Description

Description

SAIC is a fortune 500 technology integration company providing premier solutions and services to solve our nation’s most complex modernization and readiness challenges across the defense, space, federal civilian, and intelligence markets.  Our robust portfolio includes high-end engineering and information technology solutions and deep expertise in existing and emerging technologies resulting in delivery of innovative, effective, and efficient solutions.  Ingenuity is approached from every angle.  As a result of the community’s demand for our expertise and services, we have new opportunities in the Chantilly, VA area that we are seeking to fill in the areas of Administrative Assistant. This position will require a  minimum TS SCI DoD issued security clearance with a ability to obtain CI poly clearance status. This will allow you the opportunity to work on a critical mission requirement that will ultimately enable a more comprehensive, scalable, flexible data environment, and rigorous Artificial Intelligence (AI) and Machine Learning (ML) ready analytic data environment for a key player in the IC.

JOB DESCRIPTION:

  • Provides administrative support to managers and other DTMI services contract personnel by handling a variety of tasks that primarily include managing and distributing information and supplies/equipment to increase team efficiency and ensure productive interactions.
  • Sends and receives correspondence on behalf of managers and contract employees.
  • Screens calls, routes callers to appropriate contacts, and answers phones on behalf of unavailable personnel.
  • Develops memos, reports, and meeting minutes, and maintains an archive of relevant files for the team.
  • Prepares meeting presentation packages and coordinates facility setup and hospitality items/tasks.
  • Supports coordination, procurement, distribution, and use of equipment and supplies.
  • Manages schedules for the team, booking meetings and appointments and preventing scheduling conflicts.
  • Assists contract personnel in completing travel authorization forms, making travel arrangements, and processing expense reports and reimbursements, as well as creating and submitting post-travel, contract-required Trip Reports.  
  • Coordinates with Program Control Analyst to ensure availability of travel funds, estimates travel expenses for authorization forms, calculates actual costs for inclusion in Trip Reports, and maintains a travel log/summary.
  • Assists the Project Manager and Task Leads with the creation of job requisitions and works with the recruiting department to coordinate interviews.  
  • Assists new hires with onboarding activities and acclamation to the program. 
  • General supervision and instructions given for routine work, and detailed instructions given for new activities or special assignments.

Qualifications

EDUCATION / SECURITY CLEARANCE AND CERTIFICATION REQUIREMENTS: 

  • High School and two (2) years or more related experience.
  • Active DoD issued TS / SCI security clearance required. TS / SCI W Poly highly desired.


Overview

SAIC is a premier technology integrator solving our nation's modernization and readiness challenges. Our offerings across defense, space, civilian, and intelligence markets include high-end solutions in engineering, IT, and mission outcomes. We integrate the best components from our portfolio with our partner's ecosystem to deliver innovative and effective solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, VA, SAIC has annual revenues of nearly $7.1 billion. For information, visit saic.com or Working at SAIC for benefits details. SAIC is an Equal Opportunity Employer empowering people no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. We strive to create a diverse, inclusive and respectful work culture that values all.

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