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Senior Executive Assistant

Job ID: 2019361
Location: ARLINGTON, VA, United States
Date Posted: Dec 18, 2020
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: Top Secret
Clearance Level Must Be Able to Obtain: TS/SCI
Potential for Remote Work: Yes
Benefits: Click here

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Job Description

Description

SAIC is seeking a Senior Executive Assistant to provide executive level management and analytical support to senior DoD officials within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Senior Executive Assistant helps our customers solve complex problems; manage project communications, meetings, schedules, risk, policy compliance, and workflow; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement.


Job duties include:

  • Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes.
  • Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items.
  • Develop weekly reports on significant activities, report on the effectiveness of events and processes.
  • Track and analyze office workflow tasks using the Correspondence and Task Management System (CATMS); review volumes of data to identify trends.
  • Develop weekly staff meeting slides including understanding of the context of the most important priorities.
  • Manage executive schedules, coordinate visit requests, de-conflict events.
  • Manage senior-level executive correspondence within OSD and across the DoD.
  • Organize and facilitate internal and external communications on a wide array of subjects including internal and external tasks, program reviews, congressional events, invitations, and speaking engagements.
  • Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
  • Identify and submit maintenance work orders.

Qualifications

Education & Experience: 
  • Bachelors and ten (10) years of experience; Masters and eight (8) years of experience.
  • Specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements
  • Strong problem identification/resolution skills, flexibility, initiative, and  proven ability to communicate and work with Senior Executives efficiently and effectively (to include experience interfacing/communicating with Senior Executive leadership in government or industry.
  • Excellent computer skills in MS Office (Word, Excel, PowerPoint).

  • Experience writing and editing memos and correspondence.

  • Excellent organizational and interpersonal skills.         

Clearance:
  • Requires a current Top Secret security clearance and the ability to obtain and maintain a TS/SCI.

 Desired Qualifications

  • Background in National Archives and Records Administration (NARA) requirements
  • Strong understanding and experience with Correspondence and Task Management System (CATMS).
  • Familiarity with Defense Travel Service.


Overview

SAIC is a premier technology integrator solving our nation's modernization and readiness challenges. Our offerings across defense, space, civilian, and intelligence markets include high-end solutions in engineering, IT, and mission outcomes. We integrate the best components from our portfolio with our partner's ecosystem to deliver innovative and effective solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, VA, SAIC has annual revenues of nearly $7.1 billion. For information, visit saic.com or Working at SAIC for benefits details. SAIC is an Equal Opportunity Employer empowering people no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. We strive to create a diverse, inclusive and respectful work culture that values all.

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