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Executive Administrator

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Job ID: 2019287
Location: ARLINGTON, VA, United States
Date Posted: Mar 23, 2021
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: Top Secret
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No
Benefits: Click here

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Job Description


SAIC is seeking an Executive Administrator to support DoD CIO with a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities.

Duties include:


  • Provide travel support using the DoD DTS system.
  • Coordinate travel requirements to include local, CONUS and international destinations.
  • Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner.
  • Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points.
  • Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables).
  • Support any office security requirements including document management.
  • Manage resources to include equipment required in the office.
  • Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
  • Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification.
  • Reviews status of projects and budgets; manages schedules and prepares status reports.
  • Assesses project issues and develops resolutions to meet productivity, quality, and client-satisfaction goals and objectives.
  • Develops mechanisms for monitoring project progress and for intervention and problem solving with project managers, line managers, and clients.
  • Managers set the specific duties and responsibilities for each employee)
  • Complete understanding and wide application of principles, concepts, practices, and standards.
  • Full knowledge of industry practices. 
  • Performs assignments in the form of objectives and establishes goals to meet outlined objectives. 
  • Work is reviewed by management to measure meeting objectives.
  • Administers company policies that directly affect employees. 


Education & Experience 

  • Bachelors and six (6) years or more of related experience; Masters and four (4) years or more experience; PhD and 0 years related experience
  • Experience with Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials
  • At least two years of experience with the office of the Secretary of Defense, or equivalent office
  • Strong oral and written communication skills.
  • Ability to use DoD travel, correspondence, workflow and other administrative tools.
  • Proficient in the Microsoft Office suite

  • Active DoD Top Secret clearance with ability to obtain clearances at the highest level.


  • College degree highly desired.
  • An active DoD TS/SCI.


SAIC is a premier technology integrator solving our nation's modernization and readiness challenges. Our offerings across defense, space, civilian, and intelligence markets include high-end solutions in engineering, IT, and mission outcomes. We integrate the best components from our portfolio with our partner's ecosystem to deliver innovative and effective solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, VA, SAIC has annual revenues of nearly $7.1 billion. For information, visit or Working at SAIC for benefits details. SAIC is an Equal Opportunity Employer empowering people no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. We strive to create a diverse, inclusive and respectful work culture that values all.

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