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Executive Support Specialist

Job ID: 2017071
Location: RESTON, VA, United States
Date Posted: Jan 31, 2021
Category: Defense/Intel
Subcategory: Intel Analyst
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: TS/SCI with Poly
Clearance Level Must Be Able to Obtain: TS/SCI with Poly
Potential for Remote Work: No
Benefits: Click here

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Job Description


SAIC is seeking an Executive Admin to work independently or under only general direction to support the executive leadership in a full range of administrative support requirements. This position will be responsible for,
but is not limited to, the following:

  • Collect and prepare operating reports and budget expenditures;

  • Prepare staff summary sheets, memorandum of agreements, and official memos.

  • Facilitate DTS travel for senior personnel.

  • Schedule conference rooms and appointments.

  • Manage senior leadership calendars.

  • Maintain internal files and records management.

  • Assist in the preparation of presentations.

  • Assists in updating/developing office level standard operating procedures (SOP).

  • Provides support to the e-Task management system.

  • Assists in managing time and labor, as needed.

  • Maintains read-ahead books and files

  • Assists in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees.

  • Screens incoming correspondence and determines appropriate action.

  • Review outgoing correspondence and reports ensuring proper formats, grammar and coordination.

  • May require Special Access Program (SAP) access.

  • Assist in ensuring procedures are followed for proper maintenance, storage, and destruction of all types of records and correspondence.


Required Skills/Education:

  • Bachelors Degree and ten (10) years or more of related experience; in lieu of Bachelors Degree, graduation or certification from administrative/secretariat school

  • Active TS/SCI clearance; candidate will be required to pass a Defense Intelligence Agency (DIA) counterintelligence (CI) polygraph

  • Proficient in Microsoft Outlook applications (Word, Excel, Power Point, ect...), Project or Access database

  • Experience in scheduling conference rooms, video teleconferencing (VTC) and Tandberg/Desktop VTC using online tools and/or SharePoint websites

  • Knowledge/experience in Defense Travel System (DTS); managing and booking travel

  • Familiar with time-keeping duties and travel order processing

  • Experience supporting Executive/Senior Executive Service in the Department of Defense

  • Knowledge/experience in preparation, generating and editing of executive-level and technical correspondence, summaries, guidance and other documents.

  • Experience in editing reports and briefings

  • Ability to work independently as well as part of a team

  • Strong oral and written communications skills (ie; excellent spelling, punctuation, grammar, editing)

Desired Skills
  • Supported the Defense Intelligence Agency (DIA) within the last 5 years

  • Familiar with the DIA organizational structure, specifically the Directorate for Science and Technology (ST) and Office of Advanced Technologies Intelligence (ATI)

  • Successfully completed DIA CI Polygraph within the last 5 years

  • SSBI investigation completed/adjudicated within the last 5 years

  • Associate or Bachelors Degree preferred

  • High level of initiative, sense of urgency and demonstrated ability to anticipate needs

  • Superior professionalism and ability to work well with all levels of staff


SAIC is a premier technology integrator solving our nation's modernization and readiness challenges. Our offerings across defense, space, civilian, and intelligence markets include high-end solutions in engineering, IT, and mission outcomes. We integrate the best components from our portfolio with our partner's ecosystem to deliver innovative and effective solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, VA, SAIC has annual revenues of nearly $7.1 billion. For information, visit or Working at SAIC for benefits details. SAIC is an Equal Opportunity Employer empowering people no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. We strive to create a diverse, inclusive and respectful work culture that values all.

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