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Executive Task Manager - Project Manager

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Job ID: 2010963
Location: WASHINGTON, DC, United States
Date Posted: Sep 14, 2020
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: Interim Secret
Clearance Level Must Be Able to Obtain: Secret
Potential for Remote Work: No

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Job Description

Description

JOB DESCRIPTION: 

  • Serve as the special assistant to the Director, for process management, planning, stakeholder management, and integration of initiatives at his/her level and above
  • Serve as inflow management for tasks and service requests
  • Compile and organize tasks and recommend assignments to the Office Director
  • Following guidance from the Office Director, manage the assignment and communication of tasks, setting clear deliverables and schedules for the team
  • Manage communication to other offices, directorates, and upper level management on tasks and information requests leveraging the Front Office staff
  • Performs task re-prioritization and tracking to support changes in executive or external oversight directions
  • Manages the schedule and deliverables for the office through coordinating efforts of Office staff
  • Track and report on task completion
  • Perform general quality assurance on written communication, to include formatting and grammar on documents
  • Provides advanced secretarial, administrative, and project support to the Office Director, Division Chiefs, and Senior Bureau Management on own initiative and with little or no supervision
  • Escalate issues, risks, and concerns if any task may not meet agreed upon schedule
  • Interpret, evaluate, and predict through lessons learned the Office Directors preference when clearing memorandums, documents, and other material prior to the Office Director clearance
  • Draft office policies, memorandums, and other office related inter-and external-office related communication
  • Acts as liaison between the Director and subordinate managers by providing accurate, timely advice on procedures, reports, requirements, and other matters necessary to implement the Director's policies, directives, and instructions. Informs them of current issues and programs and schedules briefings by members of the staff for the Director
  • Provides back up coverage for the office administration staff including answering phones, escorting authorized visitors, ARC conference room scheduling, HR functions (i.e. Time and Attendance, Org Chart updates, floor plan updates). Prepares various reports to assist in data analysis for the office including the weekly activity report, week ahead report, Director agendas, memos for action, etc. Completes similar paper work to ease the flow of work through the office and provides the Director with current information in readily accessible form. Create and maintain soft-copy and hard-copy files of information received by the office or prepared on behalf of the office
  • Acts as a liaison with Human Resources on the creation and classification of new Position Descriptions; acquiring approval for job vacancy announcements; preparation of incoming personnel; and any HR related item involving the hiring of new staff
  • Other duties as assigned


Qualifications

Qualifications:

  • Ability to translate general guidance into specific task

  • Ability to update and upload to SharePoint

  • A sense of ownership about task management and completion

  • Ability to work with executive and expert level of personnel

  • Ability to maintain tracking information for easy review by Office Director

  • Ability to report on progress and issues upon request

  • Ability to build excellent cooperative relationships with personnel in different offices

  • Ability to negotiate and account for others’ point of view

  • Proficient skill in using a variety of office automation software programs such as MS Outlook, Word, Excel, Power Point, Access, Visio, and SharePoint

  • Ability to understand technical concepts and requirements

  • Ability to identify options for process improvement

  • Expert level written and verbal communication skills, strong decision making abilities and attention to detail

  • Knowledge of front office operations in federal government agencies

  • Project Management techniques

  • Understanding of information technology concepts, life cycle

  • Experience successfully creating and/or modifying processes

  • Strong interpersonal skills

  • Bachelors and 8+ years of experience, or equivalent work experience in lieu of degree

SECRET clearance is required



Overview

SAIC is a premier technology integrator solving our nation's most complex modernization and readiness challenges. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes high-end solutions in engineering, IT, and mission solutions. Using our expertise in existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, Virginia, SAIC has pro forma annual revenues of nearly $7.1 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom. For SAIC benefits information, see Working at SAIC. EOE AA M/F/Vet/Disability

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