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Records Manager

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Job ID: 2010994
Location: ARLINGTON, VA, United States
Date Posted: Jan 20, 2021
Category: Legal and Regulatory
Subcategory: Paralegal
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No
Benefits: Click here

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Job Description


  • SAIC is seeking a Document Analyst/Records Manager to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC).
  • The candidate will:
    • Work daily with the Deputy General Counsel and OGC office staff
    • Provide document indexing and records management support including:
      • Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards
      • Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
      • Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.
      • Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.
      • Distinguish classified information from unclassified information when archiving legal files.
      • Codify and categorize documents for digital files.
      • Convert legal files into electronic form
        • This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks


TYPICAL EDUCATION AND EXPERIENCE: High School and seven (7) years or more related experience.

Clearance required to start: TS/SCI

Required Experience/Skills:
  • At least three (3) years or more relevant document analysis/records management experience with the Department of Defense. 
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents 
  • Understanding of security requirements and procedures for properly handling and storing/archiving classified materials. 
  • Familiarity with NARA storage procedures
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management
  • Ability to leverage established relationships with other DoD components and agencies
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
  • Excellent written and oral communication skills required together with proficient research and analytical skills.
Desired Skills:
  • Familiarity with knowledge management tools including SharePoint, .Net Applications and/or Databases
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office, or JAG office
Special Circumstances:
  • No travel anticipated
  • Military Base access required (Pentagon)


SAIC is a premier technology integrator solving our nation's modernization and readiness challenges. Our offerings across defense, space, civilian, and intelligence markets include high-end solutions in engineering, IT, and mission outcomes. We integrate the best components from our portfolio with our partner's ecosystem to deliver innovative and effective solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, VA, SAIC has annual revenues of nearly $7.1 billion. For information, visit or Working at SAIC for benefits details. SAIC is an Equal Opportunity Employer empowering people no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. We strive to create a diverse, inclusive and respectful work culture that values all.

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