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Records Manager

Job ID: 2010994
Location: ARLINGTON, VA, United States
Date Posted: Jun 30, 2020
Category: Legal and Regulatory
Subcategory: Paralegal
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: None
Potential for Teleworking: No

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Job Description


  • SAIC is seeking a Document Analyst/Records Manager to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC).
  • The candidate will:
    • Work daily with the Deputy General Counsel and OGC office staff
    • Provide document indexing and records management support including:
      • Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards
      • Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
      • Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.
      • Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.
      • Distinguish classified information from unclassified information when archiving legal files.
      • Codify and categorize documents for digital files.
      • Convert legal files into electronic form
        • This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks


TYPICAL EDUCATION AND EXPERIENCE: High School and seven (7) years or more related experience.

Clearance required to start: TS/SCI

Required Experience/Skills:
  • At least three (3) years or more relevant document analysis/records management experience with the Department of Defense. 
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents 
  • Understanding of security requirements and procedures for properly handling and storing/archiving classified materials. 
  • Familiarity with NARA storage procedures
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management
  • Ability to leverage established relationships with other DoD components and agencies
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
  • Excellent written and oral communication skills required together with proficient research and analytical skills.
Desired Skills:
  • Familiarity with knowledge management tools including SharePoint, .Net Applications and/or Databases
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office, or JAG office
Special Circumstances:
  • No travel anticipated
  • Military Base access required (Pentagon)


SAIC is a premier technology integrator solving our nation's most complex modernization and readiness challenges. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes high-end solutions in engineering, IT, and mission solutions. Using our expertise in existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, Virginia, SAIC has pro forma annual revenues of nearly $7.1 billion. For more information, visit For ongoing news, please visit our newsroom. For SAIC benefits information, see Working at SAIC. EOE AA M/F/Vet/Disability

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