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Executive Administrative Assistant

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Job ID: 208246
Location: MACDILL AFB, FL, United States
Date Posted: Aug 18, 2020
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: Yes, 10 % of the Time
Minimum Clearance Required: Secret
Clearance Level Must Be Able to Obtain: Secret
Potential for Remote Work: No

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Job Description

Description

Join SAIC’s team, in support of the U.S. Special Operations Command's  Special Operations Forces Acquisition, Technology, and Logistics Support Services (SOF AT&L), in meeting its mission by providing rapid and focused acquisition, technology, and logistics support to Warfighters, through the delivery of the most effective capabilities to our Special Operations Forces.

 
The candidate selected for this position shall:
  • Management of Program Executive Office email, with executive level messaging, as required. Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events

  • Manage travel, prepare travel itinerary and provide meeting agendas, as required

  • Provides continuity in executive's absence
  • Excellent Knowledge/Proficiency in TMT, DTS, Microsoft Office products, SharePoint

  • Plan and coordinate administrative functions and provides information, assistance and advice regarding official PEO functions

  • Acts as interface with high-level military and governmental visits/matters regarding program on Congressional Oversight

  • Performs all office administrative duties at the O-6 Level to include, travel, manage calendar, schedule meetings, manage phone calls, manage emails, office supplies

  • Conducts data call and workflow tasks in enterprise systems

  • Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments

  • Provides continuity in AE executive's absence

Qualifications

  • 6 years or more of related executive administrative work experience may be substituted for a Bachelor's Degree OR a career-related Associate's Degree plus 4 years related executive administrative work experience may be substituted in lieu of a Bachelor's Degree

  • Must possess a DoD Secret clearance
  • Independent working level knowledge of SOCOM systems for Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired

  • Flexibility to temporarily support or backfill Executive Assistant in Acquisition and S&T Executive Office when required

  • Ability to communicate effectively, both oral and written

  • Ability to perform as part of a diverse team
  • Strong working Knowledge of Microsoft (MS) Office Suite software

  • Experience and knowledge of working with executive level internal and external stakeholder organizations is required

  • Experience and knowledge of DoD Acquisition Executive level internal and external stakeholder organizations is highly desired

  • Functional experience as a files and record management specialist at the Executive Level is required

  • Experience as a military files and record management specialist is highly desired

  • Experience in written and verbal protocol at the senior executive level is required

  • Experience in written and verbal protocol at the General Officer / Flag Officer level is highly desired

  • Senior Executive Level Administrative Experience is required.  Senior Non-commissioned Officer who has Administrative Officer experience is highly desired

  • Ability to quickly gain independent working proficiency in SOCOM systems, including but not limited to, Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired

  • Experience and knowledge of PEO-Maritime internal and external stakeholder organizations is highly desirable

  • Functional experience as a military files and record management specialist is valued



Overview

SAIC is a premier technology integrator solving our nation's most complex modernization and readiness challenges. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes high-end solutions in engineering, IT, and mission solutions. Using our expertise in existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions. We are 25,500 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, Virginia, SAIC has pro forma annual revenues of nearly $7.1 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom. For SAIC benefits information, see Working at SAIC. EOE AA M/F/Vet/Disability

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