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Office Administrator

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Job ID: 1929120
Location: ARLINGTON, VA, United States
Date Posted: Mar 9, 2020
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: TS/SCI
Potential for Teleworking: No

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Job Description

Description

Job Description:
  • SAIC is seeking an Office Administrator to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for International Affairs (OGC/IA).
 
  • The candidate will:
    • Work daily with the Deputy General Counsel, International Affairs, and OGC/IA office attorneys
    • Provide administrative support to the OGC/IA office attorneys.
    • Assist with administration including the coordinating, assisting, and filing of legal actions for OGC/IA.
    • Provide administrative office support in addressing the workload (tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff. 
    • Hand-carry legal actions to other coordinating offices throughout day;
    • Open and close actions using the suspense tracking system (STS);
    • Perform general editing functions; answer phone calls; escort non-cleared personnel in the office; maintain files; and prepare correspondence
    • Make copies; scan documents; produce files; assist in scheduling and monthly reports; and maintain basic office functions.
    • Provide periodic database, indexing, and archival support, to include: analysis of chronological files, review of archival documents, review international agreements, and inputting data from international agreements into the database.
 
Working Hours Requirement
  • Daily work hours are 10:00 AM – 7:00 PM (with one hour for lunch) – 8 hour work day

Qualifications

TYPICAL EDUCATION AND EXPERIENCE: High School and seven (7) years or more related experience.

Clearance Requirement:   DoD TOP SECRET/SCI eligibility


Educational Requirement
  • High school degree or equivalent.
 
Required Skills
  • 2+ years of experience with knowledge of administrative and clerical functions, processes, practices and procedures
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice
  • Experience with the OGC data file system or similar filing systems
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents and international agreements
  • Possess exceptional oral and written communication abilities and the ability to read, interpret and understand legal documents.
  • The ability to leverage established relationships with other DoD components and agencies.
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications
  • Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
  • Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
  • Strong admin skills and a strong ability to multi-task.
  • Flexibility in order to accommodate time-sensitive and mission-critical work.·       work day

Desired Qualifications

 
Desired Skills
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office or JAG office
  • Working knowledge of the Defense Travel System (DTS)
  • Familiarity with knowledge management tools including SharePoint, Access databases, etc.


Overview

SAIC is a premier technology integrator solving our nation's most complex modernization and readiness challenges. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes high-end solutions in engineering, IT, and mission solutions. Using our expertise in existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions. We are 23,000 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, Virginia, SAIC has pro forma annual revenues of nearly $6.5 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom. For SAIC benefits information, see Working at SAIC. EOE AA M/F/Vet/Disability

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