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(ZNY) Casual Administrative Assistant, AAI

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Job ID: 1928652
Location: RONKONKOMA, NY, United States
Date Posted: Jan 27, 2020
Category: Wage Determination (SCA)
Subcategory: Service Contract Act
Schedule: Casual (includes On Call and Temporary)
Shift: Day Job
Travel: No
Minimum Clearance Required: None
Clearance Level Must Be Able to Obtain: Public Trust
Potential for Remote Work: No

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Job Description


SAIC Overview:


SAIC is a leading provider of technical, engineering and enterprise information technology services to the U.S. government. Our 20,000+ employees deliver systems engineering and information technology offerings for large, complex government programs, as well as a broad range of higher-end, differentiated technology services. The company is headquartered in Reston, VA. We are looking for an experienced Controller Training Contract (CTC) Administrative Assistant to join the SAIC TEAM providing air traffic controller training services for the Federal Aviation Administration’s (FAA).


The Federal Aviation Administration (FAA) is responsible for ensuring that air traffic control specialists provide the flying public with a high level of safety and professionalism. A well-trained Air Traffic Control (ATC) workforce plays an essential role in fulfilling this responsibility. The FAA employs more than 14,000 air traffic controllers. They work in air traffic facilities of varying sizes, safely separating more than 50,000 aircraft in the National Airspace System (NAS) each day.


To provide such air traffic services, the FAA trains new air traffic control specialists and provides recurrent training to current air traffic control specialists. The FAA utilizes Contractor-provided instructional services at FAA ATC facilities throughout the U.S. and its Territories to ensure these training needs are met. The scope of the contractor-provided services includes all training and training program support to successfully train and prepare students to become fully certified air traffic controllers. SAIC must provide training and training related support services as required for all types and levels of ATC facilities. The selected candidate will New York Center training requirements at the New York Facility at Ronkonkoma, NY.

Description notes:

The position of Administrative Assistant I is responsible for performing and coordinating office administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients. This position is responsible for a variety of administrative and clerical duties necessary to run an organization. AAI must possess a strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. AAI must be proficient with computers as to create spreadsheets, compose correspondence, manage databases; and create error free reports and documents. The AAI is responsible for appropriately and confidentially, when necessary, accessing, entering and extracting information from designated government databases.   AAI may occasionally coordinate travel arrangement, as well as process payroll and approve timesheets.


Additional duties may include, but need not be limited to:

  • Performing and coordinating an office’s administrative activities
  • Storing, retrieving, and integrating information for dissemination to staff and customers.
  • Knowledge of:  fax machines, photocopiers, scanners, and videoconferencing and telephone systems
  • Proficient with computers and internet
  • Skilled negotiating with vendors to purchase supplies, manage areas such as stockrooms and retrieve data from various sources
  • Serve as information and communication managers for an office
  • Plan/schedule meetings and appointments
  • Organize and maintain paper and electronic files
  • Manage projects, conduct research, and disseminate information by using the telephone, mail services, web sites, and e-mail. 
  • Handle travel arrangements.
  • Monitor administrative activities, ensure compliance with administrative procedures, rules, regulations, and statutes.
  • Review the efficiency of administrative procedures within the office and recommend improvements.
  • Monitor expenditures and receipts; ensuring expenditures are coded in compliance with funding source restrictions and tracking requirements. Recommend solutions for problems or unique situations to supervisor.
  • Assist Hiring Manager in preparing interview packages and correspondence for instructional candidates. This position will support the operational efforts of recruitment requests by verifying accuracy of position information, scope, and duration of recruitment; reviewing and making suggestions to improve selection criteria, interview questions, and rating devices; evaluating applicant education and experience to verify applicant meets minimum qualifications; and reviewing internal selection process to determine if all procedural requirements have been met.
Calculate or audit timesheets, monitor instruction time and pay differential including a variety of standard premium pays such as overtime, shift differentials, hazard, recall and standby; reviewing and correcting calculations and coding completed by other staff.


  • One year of experience operating Windows and associated Microsoft Office applications, including:  MS Word, Excel, PowerPoint, Access, etc.
  • The capability to enter and extract information from designated Government database programs as required by the authorized Training Administrator (TA).
  • The ability to format and produce high quality and error free documents in response to program requirements. 
  • The Administrative Assistant II must also possess strong interpersonal skills and have the ability to work independently.
  • Administrative experience in a government facility.
  • This position does not require FAA certification.

Desired Qualifications



SAIC is a premier technology integrator solving our nation's most complex modernization and readiness challenges. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes high-end solutions in engineering, IT, and mission solutions. Using our expertise in existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions. We are 23,000 strong; driven by mission, united by purpose, and inspired by opportunities. Headquartered in Reston, Virginia, SAIC has pro forma annual revenues of nearly $6.5 billion. For more information, visit For ongoing news, please visit our newsroom. For SAIC benefits information, see Working at SAIC. EOE AA M/F/Vet/Disability

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