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Administrative Assistant IV

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Job ID: 1927694
Location: HUNTSVILLE, AL, United States
Date Posted: Nov 19, 2019
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: None
Clearance Level Must Be Able to Obtain: Secret
Potential for Teleworking: No

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Job Description


SAIC is looking for an Administrative Assistant IV to provide Administrative Support Services for Vice President and Programs Staff in Huntsville, AL.


Job Duties:

  • Represent, as primary Huntsville liaison, the ASMS Operation administratively to the higher-level organizations as well as Facilities, Security, Contracts, and Human Resources.

  • Perform a broad range of routine administrative duties under limited supervision with no instructions on routine work and only general instructions on new assignments.

  • Interacting daily with managers, staff, and customers; analyzing situations where answers can be readily obtained following standard practice and procedures.

  • Initiating travel plans and processing expense reports; purchasing; meeting scheduling and preparation; verifying clearance requests; managing and scheduling appointments; briefings and conference arrangements; organizing meetings; and actions required during the interview, recruiting, hiring, pre-employment, and early employment process.

  • Preparing documents in appropriate format (i.e. reports, talking/white papers, staff studies and briefings, and policies and templates); preparing correspondence; maintaining appointment calendars and conference room schedule.

  • Scheduling meetings; assisting in responding to data calls; and coordinating, consolidating, analyzing, distributing and monitoring action items, suspense dates and responses.

  • Perform special projects and non-routine tasks to relieve and assist senior management; maintain calendars of Senior Management Team; take note of deadlines for activities and notify management of approaching deadlines; take and/or transcribe confidential or technical information; keep meeting minutes; manage communications (phone and e-mail) for Senior Staff; and distribute documents.


Required Education and Experience:

  • High School and seven (7) years or more related experience.

  • US Citizen with the ability to obtain a DoD Secret clearance. 

  • 5+ years of administrative assistant experience

  • Computer proficiency with Microsoft Office tools – Word, Excel, PowerPoint and Outlook and working knowledge of Adobe Acrobat Professional

  • Strong planning, organizing, coordinating, problem solving skills; ability to work with limited supervision.

  • Excellent communications skills (both speaking and writing)

  • Proficiency with the preparation of both business and technical presentations

  • Ability to edit and revise documents to meet required formats and style.

  • Experience supporting senior staff a plus!

Desired Qualifications



SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability

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