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Job ID: 1927694
Location: HUNTSVILLE, AL, United States
Date Posted: Nov 19, 2019
Subcategory: Administrative Assistant
Shift: Day Job
Minimum Clearance Required: None
Clearance Level Must Be Able to Obtain: Secret
Potential for Teleworking: No
SAIC is looking for an Administrative Assistant IV to provide Administrative Support Services for Vice President and Programs Staff in Huntsville, AL.
Represent, as primary Huntsville liaison, the ASMS Operation administratively to the higher-level organizations as well as Facilities, Security, Contracts, and Human Resources.
Perform a broad range of routine administrative duties under limited supervision with no instructions on routine work and only general instructions on new assignments.
Interacting daily with managers, staff, and customers; analyzing situations where answers can be readily obtained following standard practice and procedures.
Initiating travel plans and processing expense reports; purchasing; meeting scheduling and preparation; verifying clearance requests; managing and scheduling appointments; briefings and conference arrangements; organizing meetings; and actions required during the interview, recruiting, hiring, pre-employment, and early employment process.
Preparing documents in appropriate format (i.e. reports, talking/white papers, staff studies and briefings, and policies and templates); preparing correspondence; maintaining appointment calendars and conference room schedule.
Scheduling meetings; assisting in responding to data calls; and coordinating, consolidating, analyzing, distributing and monitoring action items, suspense dates and responses.
Perform special projects and non-routine tasks to relieve and assist senior management; maintain calendars of Senior Management Team; take note of deadlines for activities and notify management of approaching deadlines; take and/or transcribe confidential or technical information; keep meeting minutes; manage communications (phone and e-mail) for Senior Staff; and distribute documents.
Required Education and Experience:
High School and seven (7) years or more related experience.
US Citizen with the ability to obtain a DoD Secret clearance.
5+ years of administrative assistant experience
Computer proficiency with Microsoft Office tools – Word, Excel, PowerPoint and Outlook and working knowledge of Adobe Acrobat Professional
Strong planning, organizing, coordinating, problem solving skills; ability to work with limited supervision.
Excellent communications skills (both speaking and writing)
Proficiency with the preparation of both business and technical presentations
Ability to edit and revise documents to meet required formats and style.
Experience supporting senior staff a plus!
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability