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Admin Support - Sr

Job ID: 1926474
Location: RESTON, VA, United States
Date Posted: Nov 18, 2019
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: Yes, 10 % of the Time
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: TS/SCI with Poly
Potential for Teleworking: No

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Job Description

Description

JOB DESCRIPTION:  

  • General office support, including planning, organizing and supporting meetings/conferences/visits, including calendar invitations
  • Assist in record keeping and management of office files/records
  • Assist with logistics and property book management
  • Assist in office management during division special events, such as testing, deployment or exercise support
  • Identify office supply requirements to government purchase card (GPC) holders
  • Create travel orders and manage travel staffing
  • Perform adminstrative processes, such as initiating visit requests to organizations outside of the agency
  • Manage/update Division Leadership clalendars and weekly schedule
  • Manage/coordinate/assist in the in-processing/out-processing of new hires (government/military/contractor) supporting the Division for IC badging, DoD Common Access Card (CAC), access to share drive folders, establishment of JWICS/SIPRnet (if applicable)/NIPRnet accounts and initiating Special Access Program (SAP) nomination package by coordinating with designated SAP Control Officer (SAPCO). 
  • Manage/track Division correspondence/staff packages, ensuring it is being properly staff and routed to the Office HQ-level of the organizational structure

Qualifications

TYPICAL EDUCATION AND EXPERIENCE: 

  • Bachelors Degree and ten (10) years or more of related experience; in lieu of Bachelors Degree, graduation or certification from administrative/secretariat school
  • active TS/SCI clearance; candidate will be required to pass a Defense Intelligence Agency (DIA) counterintelligence (CI) polygraph
  • Proficient in Microsoft Outlook applications (Word, Excel, Power Point, ect...), Project or Access database
  • experience in scheduling conference rooms, video teleconferencing (VTC) and Tandberg/Desktop VTC using online tools and/or SharePoint websites 
  • Knowledge/experience in Defense Travel System (DTS); managing and booking travel
  • Familiar with time-keeping duties and travel order processing
  • Experience supporting Executive/Senior Executive Service in the Department of Defense
  • Knowledge/experience in preparation, generating and editing of executive-level and technical correspondence, summaries, guidance and other documents.
  • Experience in editing reports and briefings
  • Ability to work independently as well as part of a team
  • Strong oral and written communications skills (ie; excellent spelling, punctuation, grammar, editing)

Desired Qualifications

 

DESIRED QUALIFICATIONS:

  • Supported the Defense Intelligence Agency (DIA) within the last 5 years
  • Familiar with the DIA organizational structure, specifically the Directorate for Science and Technology (ST) and Office of Advanced Technologies Intelligence (ATI)
  • Successfully completed DIA CI Polygraph within the last 5 years
  • SSBI investigation completed/adjudicated within the last 5 years
  • Associate or Bachelors Degree preferred
  • High level of initiative, sense of urgency and demonstrated ability to anticipate needs
  • Superior professionalism and ability to work well with all levels of staff



Overview

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability

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