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Executive Assistant

Job ID: 198012
Location: ALEXANDRIA, VA, United States
Date Posted: Aug 23, 2019
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: TS/SCI
Potential for Teleworking: No

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Job Description

Description

SAIC is seeking an Executive Assistant who will provide direct executive-level assistance to presidentially appointed and career Senior Executive Service (SES) executives within the Office of the Undersecretary of Defense for Research and Engineering located at the Pentagon.

  • Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items.

  • Develop weekly reports on significant activities, report on the effectiveness of events and processes.

  • Track and analyze office workflow tasks using the Correspondence and Task Management System (CATMS).

  • Develop weekly staff meeting slides including understanding of the context of the most important priorities.

  • Plan and conduct event and special/VIP event, coordinate audio visual and security-intelligence event support.

  • Support content development and management of the conference center digital signage system.

  • Manage executive schedules, coordinate visit requests, de-conflict events.

  • Manage senior-level executive correspondence within OSD and across the DoD.

  • Organize and facilitate internal and external communications on a wide array of subjects including internal and external tasks, program reviews, congressional events, invitations, and speaking engagements.

  • Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).

  • Scheduling, calendar management, time accounting, travel support (reservations, preparation material, vouchers),  correspondence control, communications management (telephone and e-mail), preparation of meeting agendas,  suspense and action tracking, preparation of briefings, security and public affairs coordination of briefings, recording significant discussions and action items, office infrastructure support (e.g., office supply management; photocopying,  printing, scanning, and faxing), and other executive assistance duties as required.

  • Serve as focal point for visit requests and parking requests for office employees visiting other installations.

  • Coordinate and support government personnel understanding of personnel management systems requirements, guidance and suspense; support annual update of goals, interim performance reviews, and final performance reviews.

Serve as the training monitor including informing government personnel of training requirements and tracking training status to ensure training requirements are met on time, and that appropriate compliance/completion reports are submitted.

 

Qualifications

TYPICAL EDUCATION AND EXPERIENCE: Bachelors and six (6) years or more of related experience; Masters and four (4) years or more experience; PhD and 0 years related experience

 

  • Current TS/SCI security clearance.

  • Five years of experience in the DoD as an executive assistant

  • Experience supporting senior DoD (SES level) officials

  • Strong skills using the MS Office suite, especially MS Word and Excel.

  • Experience with Defense Travel System (DTS).

  • Experience with Correspondence and Task Management System (CATMS).

Desired Qualifications

 

Overview

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability

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