Administrative Assistant

Job Description

Description

Position Summary

SAIC’s Civilian Business Group is seeking a Administrative Assistant to support the Growth Leader and manage marketing events and logistics in collaboration with the Marketing team. This dual-role position combines executive support with event coordination, offering a pivotal opportunity to contribute to the strategic and operational success of the organization.

This role will work out of our Reston office a minimum of 3 days a week. The other days will be remote days. 

Key Responsibilities:

Executive Support

• Serve as the primary administrative support for the Business Group’s Chief Growth Officer.
• Manage complex calendars, including scheduling meetings, coordinating travel, and handling correspondence.
• Prepare agendas, reports, and presentations for executive and team meetings.
• Handle confidential and time-sensitive information with the utmost discretion.

Event and Marketing Logistics

• Collaborate with the Marketing team to plan and execute events, including sponsorships, conferences, and trade shows.
• Coordinate event logistics such as venue bookings, shipping, booth setup, and swag distribution.
• Track event budgets, invoices, and contracts to ensure efficient and cost-effective execution.
• Act as the point of contact for vendors, partners, and internal stakeholders for event-related activities.
• Provide on-site support during events as needed to ensure smooth execution.

General Administrative Duties

• Maintain and organize documentation, files, and records for the Chief Growth Office.
• Monitor and process expense reports, purchase orders, and other administrative tasks.
• Support departmental initiatives and special projects as assigned.
• Assist with internal communications related to events and logistics.

Qualifications

Required Education and Experience:

• 2+ years of experience in administrative support, preferably for senior leadership.
• Must have a high school diploma and 5 years of relevant experience.
• Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
• Event planning and/or logistics experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work onsite at SAIC’s Reston Headquarters at least three days per week.

Preferred:

• Experience collaborating with marketing or events teams.
• Familiarity with tools like Concur, or project management platforms.
• Ability to work independently while collaborating across teams.

 Key Attributes:

• Exceptional attention to detail and follow-through.
• Strong interpersonal and communication skills, both written and verbal.
• Proactive problem-solver with the ability to manage shifting priorities and tight deadlines.
• Professional demeanor and a collaborative team player.

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.

We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.4 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.