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Executive Office Administrator and Scheduler

Job ID: 2406995
Location: ARLINGTON, VA, United States
Date Posted: May 16, 2024
Category: Administration
Subcategory: Admin Services Support
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No Remote
Benefits: Click here

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Job Description


SAIC is seeking a dedicated Executive Office Administrator and Scheduler to provide support on-site in the Pentagon working as part of a team supporting the Department of Defense (DoD) General Counsel (GC), the chief legal advisor to the Secretary of Defense, a Presidentially nominated, Senate-confirmed position who is a four-star military officer equivalent. 

  • Work involves varied and complex duties including scheduling meetings, events and travel for the GC, preparing briefing books for meetings, maintaining record systems, and providing professional service to external and internal customers.
  • This position requires close interaction with top department leadership within the Pentagon and across the DoD community, including the highest leadership across DoD Components, industry partners, academia, and international partners to achieve organizational mission goals and outcomes.
  • The pace in the office is high tempo, with potentially late hours.


In this role the candidate will:

  • Work daily as the dedicated Executive Office Scheduler with primary responsibility for handling the GC’s calendar.
  • Work with immediate front office staff on ensuring scheduling actions are addressed in a timely and appropriate manner.
  • Coordinate with other offices to deconflict schedules, meetings, and appointments.
  • Answer phone calls; escort non-cleared personnel in the office; and maintain files.
  • Make copies; scan documents; produce files; serve as the primary scheduler for the GC; and maintain basic office functions.


Educational Requirement

·  High school degree or equivalent.

Required Skills

· 5+ years of experience with progressively responsible administrative support or scheduling experience. 

· Knowledge of administrative and clerical functions, processes, practices and procedures.

· Fluency with, and understanding of DoD, Joint Staff, and the Military Departments standards of practice.

· Ability to manage classified, law enforcement, and sensitive information, including executive level    correspondence.

· The ability to leverage established relationships with other DoD components and agencies.

· Flexible team player, capable of interacting at all levels within the customer space, as well as other parts of the defense community.

· Ability to provide on-site support in the Pentagon, Monday through Friday.

Required Clearance

  • TS/SCI 

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.


SAIC® is a premier Fortune 500® technology integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.

We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.4 billion. For more information, visit For ongoing news, please visit our newsroom.

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