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Senior Executive Assistant

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Job ID: 2401468
Location: ARLINGTON, VA, United States
Date Posted: Feb 21, 2024
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: Yes, 10 % of the Time
Minimum Clearance Required: Secret
Clearance Level Must Be Able to Obtain: TS/SCI
Potential for Remote Work: No Remote
Benefits: Click here

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Job Description

Description

SAIC is hiring a Senior Executive Assistant with a secret clearance to provide executive level management and analytical support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Component, industry partners, Congressional staff, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Senior Executive Assistant helps our customers solve complex problems; manage meetings, schedules, and office operations; plan and track travel, visit requests, and increase workforce productivity through process improvement. This position is on-site in Arlington, VA.  

Job Responsibilities:

  • Serve as the primary point of contact for the OSC suite at the Pentagon responsible for daily office opening and closing duties, security compliance, management of staff, and visitor access.
  • Arrange for appropriate conference rooms/facilities and prepare meetings in accordance with acceptable protocol and security procedures including passing security clearances to external parties, as requested.
  • Identify and submit supply and work orders to ensure office facilities remain fully functional and operational.
  • Submit systems access and equipment requests.
  • Manage and align extensive executive schedules across multiple calendars, coordinate visit requests, and de-conflict events for senior-level principal.
  • Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
  • Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR)
  • Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards.
  • Assist with the preparation of administrative documents for hiring actions as well as onboarding/offboarding administrative requirements.
  • Gather information; articulate, analyze, and solve problems; visualize and present information; and provide recommendations and decision support to achieve mission outcomes.
  • Assist with various administrative duties as assigned by the Director of Operations to include, but not limited to, creating, updating, and maintaining a variety of documents, spreadsheets, and trackers.

Qualifications

Required Education and Experience:

  • Bachelors degree and six (6) years of experience; Masters and four (4) years of experience
  • Specialized experience including military or industry executive assistant experience may be substituted in lieu of degree

 Required Clearance:

  • Active Secret clearance required to start; Ability to obtain a TS/SCI required to maintain employment
  • US Citizenship required

 Required Skills:

  • Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)
  • Ability to work proactively and independently in an extremely fast paced dynamic environment
  • Familiarity with Congressional processes for meetings that take place on the Hill
  • Strong experience in writing/editing professional memos and correspondence
  • Excellent grammar and computer skills in MS Office (Word, Excel, PowerPoint) and Google Workspace (Sheets, Slides, Docs)
  • Excellent organizational and interpersonal skills plus strong attention to detail

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective and efficient solutions that are critical to achieving our customers' missions.

We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity, and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.9 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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