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Sr Executive Assistant

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Job ID: 2316002
Location: ARLINGTON, VA, United States
Date Posted: Dec 12, 2023
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: Top Secret
Clearance Level Must Be Able to Obtain: TS/SCI
Potential for Remote Work: No Remote
Benefits: Click here

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Job Description

Description

SAIC is seeking an Executive Assistant to provide executive level management and analytical support to senior DoD officials within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Executive Assistant helps our customers solve complex problems; manage meetings, schedules, risk, policy compliance, and office operations; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement.

Job duties include:

  • Manage executive schedules, coordinate visit requests, de-conflict events for senior-level principals.
  • Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes.
  • Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items.
  • Develop weekly reports on significant activities, report on the effectiveness of events and processes.
  • Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
  • Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
  • Attend senior level meetings, take notes, track task deadlines, and follow up with relevant stakeholders.
  • Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards.
  • Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
  • Identify and submit work orders to ensure office facilities remain fully functional and operational.

Qualifications

  • Requires an active TS/SCI clearance.
  • A bachelor’s degree with seven years of relevant experience. However, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
  • Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
  • Strong experience in writing/editing memos and correspondence.
  • Excellent computer skills in MS Office (Word, Excel, PowerPoint).
  • Excellent organizational and interpersonal skills.

Desired Qualifications

  • Background in National Archives and Records Administration (NARA) requirements for records and information management.
  • At least 3 years of direct administrative support experience with senior-level military or civilian officials.
  • Familiarity with the Defense Travel System (DTS).

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective and efficient solutions that are critical to achieving our customers' missions.

We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity, and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.9 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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