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Senior Administrative Assistant

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Job ID: 2315449
Location: CHANTILLY, VA, United States
Date Posted: Dec 21, 2023
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: Yes, 10 % of the Time
Minimum Clearance Required: TS/SCI with Poly
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No Remote
Benefits: Click here

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Job Description

Description

SAIC is looking for a Senior Administrative Assistant to support a large, dynamic program office in Chantilly, Virginia. This position requires an active TS/SCI clearance with Poly to start. 

Responsibilities include:

  • Maintain calendars for Program Office Deputy Directors and Technical Director
  • Back up Program Office Director and/or division administrative assistants in their absence
  • Coordinate with other Directorate and Office administrative personnel to deconflict senior level meetings
  • Answer phones, route calls to specific people, and take and relay messages
  • Answer inquiries about the program office
  • Procure office supplies and take photos at program office going aways and other events
  • Facilitate arrival of office newcomers and work with other admins and points of contact to ensure office space, phone and email accounts are ready
  • Facilitate input of trouble tickets for IT and phone issues
  • Input visit requests and greet visitors 
  • Coordinate and schedule meetings, conference rooms, and teleconferences
  • Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
  • Coordinate offsite meetings and take minutes for the senior leadership team
  • Attend and act as recording staff member at all management meetings, take formal minutes, prepare action items, transcribe and distribute to team members. 
  •  Coordinate office activities
  •  Perform filing and clerical duties
  • Set up CONUS and international travel arrangements for multiple employees and prepare travel vouchers using government travel systems
  • Disseminate information via telephone, e-mail, and websites

Qualifications

Competencies:

  • Strong written and communication skills. 
  • Ability to meet deadlines in a fast-paced, high volume environment. 
  • Ability to multi-task. 
  • Ability to work with all levels ranging from new hires to senior leadership. 
  • Strong organizational skills. 
  • Ability to work with confidential and sensitive management data. 
  • Able to work independently with little or no supervision. 
  • Strong customer relations skills.

Qualifications:

  • Bachelor’s degree or equivalent work experience.
    • Note: Professional experience may be substituted in lieu of a degree
  • 6 years administrative assistance experience.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective and efficient solutions that are critical to achieving our customers' missions.

We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity, and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.9 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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