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Senior Executive Assistant

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Job ID: 2315286
Location: ARLINGTON, VA, United States
Date Posted: Dec 13, 2023
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-time
Shift: Day Job
Travel: Yes, 10 % of the Time
Minimum Clearance Required: TS/SCI
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No Remote
Benefits: Click here

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Job Description

Description

SAIC is hiring a Senior Executive Assistant with a TS/SCI clearance to provide executive level management support to the Deputy Secretary of Defense. This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, Congressional staff, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Senior Executive Assistant helps our customers solve complex problems; manage meetings, schedules, and office operations; plan and track travel, visit requests, and increase workforce productivity through process improvement. This position is 100% onsite located in Arlington, VA.

Position Responsibilities:

  • Manage extensive executive schedule, coordinate visit requests, de-conflict events for senior-level principal
  • Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes
  • Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures
  • Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
  • Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards.
  • Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR)
  • Identify and submit work orders to ensure office facilities remain fully functional and operational. 

Qualifications

Required Education & Experience:

  • Bachelors degree and fifteen (15) years' experience; Masters and thirteen (13) years' experience
  • Specialized experience including military or industry executive assistant experience may be substituted in lieu of degree

Required Clearance:

  • TS/SCI clearance required to start
  • US citizenship required

Required Skills:

  • Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
  • Ability to work independently in an extremely fast paced dynamic environment, managing multiple emails and calendars at once
  • Familiarity with Congressional processes for meetings that take place on the Hill
  • Strong experience in writing/editing memos and correspondence
  • Excellent computer skills in MS Office (Word, Excel, PowerPoint) and Google Workspace (Sheets, Slides, Docs)
  • Excellent organizational and interpersonal skills plus strong attention to detail

Desired Skills:

  • Background in National Archives and Records Administration (NARA) requirements for records and information management
  • At least 5 years of direct administrative support experience with senior-level military or civilian officials
  • Familiarity with the Defense Travel System (DTS) 

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective and efficient solutions that are critical to achieving our customers' missions.

We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity, and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.9 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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