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Office Manager

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Job ID: 2302873
Location: EL SEGUNDO, CA, United States
Date Posted: Apr 12, 2023
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: Secret
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No Remote
Benefits: Click here

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Job Description

Description

SAIC in support of our Space Sensing SE&I team has an immediate need for an Office Manager in El Segundo, California to organize and coordinate office operations and procedures to ensure organizational effectiveness, efficiency and support of the Space Force customer.    Candidate will support the SAIC Space Sensing SE&I team that in turn supports Space Systems Command Space Sensing Directorate (SSC/SN).  The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly customer-service friendly, well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.  Major duties of the position include:
  • Coordinating internal and customer training
  • Organizing work processes and work flow to maximize office productivity
  • Managing personnel records
  • Planning social events for the office and planning all aspects of meetings/events in multiple geographic locations
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the behalf of the Leadership Team
  • Organizing meetings, including scheduling, and sending reminders when necessary and managing schedules for multiple conference rooms
  • Supporting a variety of onboarding activities for new team members including equipment coordination, badging requests, paperwork collection, etc.
  • Creating/managing communications for the program, specific groups, and/or individuals including meeting agendas, briefings, and action items.
  • Assisting personnel with domestic and international travel to accomplish mission requirements efficiently, while complying with the Joint Travel Regulations (JTR).
  • Assisting in the generation and submittal of expense reports and collecting and retaining all program related travel documents
  • Identifying and submitting work orders to ensure office facilities remain fully functional and operational.
  • Handling sensitive information and maintaining confidentiality

Qualifications

  • Associates Degree in a related discipline; or the equivalent combination of education; technical certifications or training; or work experience
  • Must have an active Secret clearance 
  • Strong organizational skills with the ability to multi-task and operate in a fast paced, demanding environment
  • Advanced computer skills using Microsoft Office – Word, Excel, PowerPoint and Outlook as well as Microsoft SharePoint are required
  • Exceptional interpersonal skills and the ability to multi-task and operate in a fast paced and challenging environment
  • Excellent communication and customer service skills are needed along with ability to coordinate effectively with various offices
Preferred Qualifications
  • Bachelor’s Degree in a related discipline with 5+ years of related experience supporting senior staff
  • Experience supporting the U.S. Space Force Community
  • Technical writing or editing experience
  • Experience developing and/or facilitating training material and classes

Target salary range: $75,001 - $85,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence, and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions that are critical to achieving our customers' missions.

We are approximately 26,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity, and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.4 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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