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Office Manager/Program Analyst

Job ID: 2217361
Location: STERLING, VA, United States
Date Posted: Nov 24, 2022
Category: Administration
Subcategory: Admin Services Support
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: None
Clearance Level Must Be Able to Obtain: Public Trust
Potential for Remote Work: No Remote
Benefits: Click here

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Job Description

Description

We are currently seeking a motivated, career and customer oriented Office Manager/Administrative Program Analyst to join our on-site team in Sterling, VA, to begin an exciting and challenging career with SAIC.

Responsibilities Include: 

  • Perform general office duties on-site Monday through Friday , including being the primary point of contact for front desk phone, delivering messages to staff and greeting visitors
  • Welcome office visitors warmly, professionally and courteously to cultivate welcoming atmosphere while confirming scheduled meetings and identification, and ensuring all visitors  sign in and update visitor log
  • Works collaboratively with on-site team to support programmatic needs.
  • Coordinates facility repairs/maintenance as needed
  • Oversees and manages office inventory activities, including ordering and receiving
  • Coaches new employees on company process, administrative procedures, company policies and performance standards
  • Identifies and recommends changes to existing processes to improve accuracy, efficiency and quality service
  • Distributes team-wide announcements
  • Maintains repeatable processes so that our programs may operate efficiently
  • Actively listens to customers, handles concerns quickly and escalates major issues to supervisor
  • Accomplishes program objectives by supporting the recruiting/hiring process by managing and tracking the end-to-end process as well as work with new candidates directly to bring them on board
  • Administrates personnel security clearance processes to include coordinating initial clearance submissions and periodic reinvestigations of staff, providing guidance and instruction to staff to ensure completion of security paperwork, collection of ink or electronic fingerprinting of initial clearance candidates, and providing follow-up clearance report status on processed clearances to managers for specific contracts
  • Maintains all security documentation and files in accordance with status reports
  • Provides Federal Agency or component personnel suitability processing support and coordination
  • Manages and develops annual refresher training to include preparing necessary documentation in support of the Federal Agency audits
  • Advises personnel of their reporting requirements, both personal/administrative and compliance/incident-related reports
  • Maintains a working relationship with Federal Agencies and each contract’s security office for processing and maintaining employee clearances or suitability determinations
  • Develops and maintains effective “Document Inventory and Control Program” for management of sensitive/confidential documents
  • Creates and updates security instructions
  • Performs access control responsibilities including managing badges, access cards and visit requests, as required
  • Achieves operational objectives by contributing information and recommendations to processes and procedures; preparing and completing action plans; implementing productivity, quality, and customer-service standards; resolving problems, etc.
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Qualifications

Required Experience: 

  • High School diploma or equivalent and 5 years or more of related experience OR Bachelors and 1 year of related experience
  • Experience with Microsoft Office tools, especially Excel, Word, and PowerPoint
  • Must be able to communicate effectively both verbally and in writing
  • Must have good time management skills, outstanding documentation skills
  • Has positive attitude and ability to handle customer needs
  • Well-organized with the ability to handle schedule management
  • Responsible, punctual and productive professional when working with little to no supervision
  • US Citizen and eligible for a Public Trust clearance

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence, and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions that are critical to achieving our customers' missions.

We are approximately 26,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity, and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.4 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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