Executive Assistant

Job Description

Description

SAIC is seeking an Executive Assistant to provide executive level management and analytical support to senior DoD officials within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Senior Executive Assistant helps our customers solve complex problems; manage project communications, meetings, schedules, risk, policy compliance, and workflow; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement.

Job duties include:

• Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes.
• Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items.
• Develop weekly reports on significant activities, report on the effectiveness of events and processes.
• Track and analyze office workflow tasks using the Correspondence and Task Management System (CATMS); review volumes of data to identify trends.
• Develop weekly staff meeting slides including understanding of the context of the most important priorities.
• Manage executive schedules, coordinate visit requests, de-conflict events.
• Manage senior-level executive correspondence within OSD and across the DoD.
• Organize and facilitate internal and external communications on a wide array of subjects including internal and external tasks, program reviews, congressional events, invitations, and speaking engagements.
• Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
• Identify and submit maintenance work orders.

Qualifications

Experience & Education

• A bachelor’s degree with 8-10 years relevant experience is required. However, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with Senior Executives efficiently and effectively (to include experience interfacing/communicating with Senior Executive leadership in government or industry
• Experience writing and editing memos and correspondence
• Excellent computer skills in MS Office (Word, Excel, PowerPoint)
• Excellent organizational and interpersonal skills

Clearance

• Active Top Secret security clearance and the ability to obtain and maintain a TS/SCI

Desired Qualifications

Familiarity with Defense Travel Service

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence, and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions that are critical to achieving our customers' missions.

We are more than 26,500 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a respectful work culture based on diversity, equity, and inclusion that values all contributors. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.1 billion. For more information, visit saic.com.